Five Processes of Project Management

9 Knowledge Areas of Project Management Scope Management, Time Management, Cost Management, Quality Management, Human Resource Management, Communication Management, Procurement Management, Risk Management and Overall Management. Among them, scope, time, cost and quality are the four core areas of project management.

Five Processes of Project Management

1. Initiate: The process of approving a project or phase with an intention to proceed.

The project initiation process is the process of identifying and starting a new project. You must recognize this concept. In this sense, the start-up phase of a project is particularly important, which is the key stage in deciding whether to invest, and what projects to invest in. Initiate outputs are the project charter, the appointment of the project manager, and the determination of constraints and assumptions. Whether leaders are concerned or not, they should focus on achieving business expected profit analysis around a clear business purpose, and provide a scientifically sound method for evaluating the future.

2. Plan: Develop and improve project goals, and select the best plan from a variety of preparatory plans to achieve the goals of the project undertaken.

Project planning process is a very important part of project implementation. By formulating an executable for the scope of the project, task decomposition, resource analysis, etc., the project team can work in an orderly manner. There used to be a misconception that plans should be perfect and unchangeable. In fact, planning is a means of management. It is only through this method that the resource allocation and time allocation of the project are more scientific and reasonable. The actual work-in-progress plan is subject to constant revision.

Different knowledge areas of the project have different plans, and different plans should be prepared according to the project situation, including project plan, scope description, work package decomposition, activity list, progress control, cost estimation, quality control, risk plan, communication plan, Etc. are common outputs in projects, and should be grasped and applied.

3. Execution: Coordinate personnel and other resources and implement the project plan.

The implementation of the project generally refers to the implementation process of the main content of the project, but the implementation also includes the preliminary work of the project, as well as paying attention to scope changes during the implementation process, recording project information, encouraging team members to work hard to complete the project, and in the process of starting and closing. , emphasizing key content. In the implementation of the project, the most important thing is the communication of project information, the progress of the project, and the reporting method of the project. Regular reports are beneficial to carry out project control. Whether the project can be completed on time or not depends on whether the execution is in good condition! First-class strategy, second-class execution is not as good as second-class strategy, first-class execution. The most important part of any project is execution.

4. Control: Through regular collection of implementation data, the difference between the implementation and the plan is determined, so that it is convenient to take corresponding corrective measures at any time to ensure the realization of the project objectives.

The process control of project management is an important process to ensure the correct progress of the project in the direction of the target, that is, to find problems in time and correct deviations. Control focuses in several directions: scope changes, quality standards, status reporting, and risk response.

5. Closing: the formal acceptance of the project to achieve an orderly end of the project.

Many project projects do not pay attention to the finishing work, without good finishing work, the project management level has not been mentioned.

In fact, the formal and effective closing process of a project is not only a complete document generated by the current project, but also an account of the project stakeholders, and it is also an important asset for future project work. The finishing work includes the filing and sorting of documents, and the analysis and refinement of failure cases. The final product is checked and accepted, and the final form of the project can be freely decided according to the size of the project.